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PowerPoint Translator

As you speak, Presentation Translator displays subtitles directly on your PowerPoint presentation in any one of more than 60 supported text languages. 

PowerPoint Translator is an additional plugin from Microsoft that once installed, subtitles your live presentation straight from PowerPoint, and lets your audience join from their own devices using the Translator app or browser. This feature can also be used for audiences who are deaf or hard of hearing.
Up to 100 audience members in the room can follow along with the presentation in their own language by downloading the Translator app or joining directly from their browser.

Key features

Presentation Translator for PowerPoint showing live subtitles

Live subtitling

Speak in any of the 11 supported speech languages and subtitle into any one of the 60+ text translation languages.

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Interactive audience experience

Share a QR- or five letter conversation code and your audience can follow along with your presentation, on their own device, in their chosen language.

asian women speaking into her phone using the Translator live feature

Multi-language Q&A

Unmute the audience to allow questions from the audience on their device in any of the supported languages.

student behind a laptop, looking up at the front of the classroom

Inclusivity through Accessibility

Help audience members who are deaf or hard of hearing follow the presentation, and participate in the discussion.

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Customized speech recognition

Customize the speech recognition engine using the vocabulary within your slides and slide notes to adapt to jargon, technical terms, and product or place names. Customization is currently available for English, Chinese, and Spanish.

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Translated presentations with preserved formatting

The “Translate Slides” button allows presenters to translate their whole presentation while preserving its formatting.

How to use Presentation Translator

Slide Text Translation

To translate text in PowerPoint, select the text then navigate to the Review tab and select Translate.

Live subtitles and captions for Speech translation

You can provide translated subtitles to your presentations on the Slide Show ribbon tab by selecting Subtitle Settings.

  • Use Spoken Language to see the voice languages that PowerPoint can recognize and select the one you want. This is the language that you will be speaking while presenting.
  • Use Subtitle Language to see which languages PowerPoint can display on-screen as captions or subtitles and select the one you want. This is the language of the text that will be shown to your audience. Choosing the same language as your Spoken Language allows you to provide closed captioning. This is especially relevant for accessibility for those who are deaf and hard of hearing.

You can turn subtitles on and off by using the subtitle toggle in the Slide Show View or Presenter View.

Learn more about adding subtitles and captioning in the Microsoft Office website.

PowerPoint Live Presentations

If your presentation requires subtitles in multiple languages at once, PowerPoint’s Live Presentation feature is native within PowerPoint for the web. With Live Presentations, audience members can see a presentation on their own devices and read live subtitles in their preferred language while you speak.

Live Presentations is currently only available for PowerPoint for the web. To use the feature, you will first need to save your presentation to the web.

In the Slide Show ribbon tab, select Present Live.

A QR code will appear on the screen. Audience members can scan the code and the presentation deck will load in their devices’ web browser, there is no need for them to install anything.

As you speak, subtitles will be displayed on the audience members’ screen below the deck. They can select the language of their choice in the language selection option.